For municipalities

CHALLENGE

At the beginning of 2020, the municipality of Wadgassen in Saarland was looking for solutions to make control, decision-making and planning in its municipality more efficient through the intelligent use of data. The challenge was to merge and process data from the various sources and silos of specialized procedures. This meant a great deal of human and financial effort. The process, which was often manual, was time-consuming and inefficient, so that the results reached the decision-makers only after a delay.

SOLUTION

To address these challenges, Wadgassen, together with other municipalities from the Saarland, approached the responsible IT service provider eGo-Saar to test a cooperation with Polyteia and the introduction of a data-based software solution.

Since September 2020, the municipality of Wadgassen has been using Polyteia’s demography solution as one of four pilot municipalities. This combines the entire process of data use in one platform solution – from reading out the data stocks from the civil registers and statistics offices of the state to presenting the results to the decision-makers. The graphics, which are provided on a user-centric dashboard, are intuitive visualizations of historical developments, analyses and forecasts and can be exported automatically as reports for the administration and council.

CHALLENGE

The Central Services department of the city of Goslar wanted to provide the city council more regularly with key figures on the personnel situation and development. Until now, compiling such a report was quite time-consuming. Data had to be manually compiled from various departments and source systems in order to prepare the key figures for the report. The compilation of the report took up extensive personnel resources, and the Central Services department was not able to provide the Council with as much information as it would have liked. Current figures and information needed between reporting phases could not be readily accessed by the Council and administrative staff.

SOLUTION

With the introduction of the Polyteia personnel module, the compilation of current, relevant personnel key figures for the council could be automated and accelerated. By setting up interfaces to the relevant specialized procedures, historical developments as well as current data on key figures such as the part-time rate, age structure per organizational unit or future staff departures are available to users in the city administration at any time. The visualizations, diagrams and tables can be viewed in a browser-based, log-in protected application and exported at any time.