Day Care

Identify day care place needs in time to plan capacity utilisation and staffing.

The Solution at a glance

Optimum utilisation of your facilities

Track the development of occupancy rates in your childcare facilities. Historically and on a daily basis. Per facility and district.

Precise management of staff

Optimise your staff planning through constant monitoring of the care ratio. By age groups and facilities.

Needs-based planning of day care places

Benefit from individual demand planning for day care places in your municipality based on different scenarios. Based on your registration data as well as existing and planned capacities – to be transmitted flexibly via input masks.

Good quality care at optimal costs

Optimise your controlling of costs and coverage per childcare place to identify the biggest cost drivers.

Update or resubmit data through the possibility of input masks.

Assumption of scenarios and presentation of the resulting capacities.

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CASE STUDY

This is how the city of Pattensen uses the Kita Solution

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Capacities at a glance

With the help of the Solution, local under/overcapacities can be recorded directly, without additional calculations.

One solution, many uses

The solution is used across the daycare planning process, e.g. for external users such as politicians.

Standard & Flexibility

The solution maps the standard of daycare planning, while Studio allows for customisation or expansion as needed.

The Challenge.

A time-consuming and manual procedure for daycare planning.

When the city of Pattensen starts planning their daycare needs, the responsible staff members first calculate the expected number of children on the basis of demographic data. In concrete terms, this means that there is no data processing software; instead, the data on the expected number of children to be cared for must be prepared manually. Time-consuming and complex processes that require a lot of staff are the norm.

Changes and scenario analyses are hardly taken into account.

Data is calculated annually and reports are created and printed. This means that adjustments to the parameters can only be made during the year, but not variably over the course of a year. Furthermore, the manual “running through” of different scenarios or hypothetical quotas, for example a change in the care situation due to the influx of refugees, is very complicated and time-consuming.

Why Polyteia.

Solution Daycare brings together manual processes into one digital and automated solution.

Where demographic data was previously requested by the citizens’ registration office, cast into the correct format and finally calculated, the Solution provides a remedy. Resident registration data is automatically transferred, transformed and updated. In this way, the data is always up-to-date, available and standardised.

Leto Collect permits an intuitive and standardised integration of additional data.

Using a jointly developed data entry mask, the city can submit historical, current and future capacity and occupancy data of daycare facilities and daycare staff. The data can be revised and different versions viewed at any time. The masks can be handled intuitively and filled out quickly. All facilities/districts that are relevant are already created by Polyteia for the city.

At a glance, you can see how many childcare places are available now and in the future.

The solution calculates and visualises the difference between future capacities (including planned measures) and childcare needs. The number of children living in the future is reliably extrapolated on the basis of the cohort component method. The key question can be answered: Will we have enough capacity in the future?

“For us, the process previously involved considerable manual effort. There were many different steps to a completed report. Polyteia maps everything in one solution.”

– Sina König/ Department Education, care and sport, city of Pattensen

The Result.

Answering the key question.

At the heart of this solution is the intuitive and easy-to-understand visualisation of the demand forecast. At the same time, it offers background information and allows users to understand the derivation of the forecast through additional insights: For example, the graphically prepared historical data shows how the forecast of children living in Pattensen in the future (the so-called standard quota) comes about.

A focused and robust daycare planning.

The administration can make its decisions on the basis of realistic and contextualised data and, with the help of various scenarios, make considerations on different developments and the resulting courses of action.

Internal and external usability of the visualisations.

The administration can export the reports directly and use them as a descriptive document for political decisions. Furthermore, additional people can be given temporary or long-term access to the solution. Pattensen uses Studio – Polyteia’s self-service solution – to flexibly create reports for forecasting the demand for daycare centres during the year.

Core features of the Solution.

Calculation and visualisation of local under/overcapacities.

Update or resubmit data through input masks.

Historical analysis of occupancy for each facility.

Adoption of scenarios and presentation of the resulting capacities.

Data sources:

VOIS MESO

Leto Collect

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About the product